Adaptive oversight and instant insights with oomnia CTMS
Navigate Clinical Trial Complexities with Confidence and Precision
- NAll data in one place
- NEasy data management and tracking
- NAdverse event monitoring
- NEfficient budgeting
Navigate Clinical Trial Complexities with Confidence and Precision
- NAll data in one place
- NEasy data management and tracking
- NAdverse event monitoring
- NEfficient budgeting
Explore the capabilities of oomnia CTMS firsthand
Revolutionize trial management with oomnia CTMS
Experience streamlined clinical trial management
oomnia integrates Clinical Trial Management System (CTMS) features designed to streamline and optimize your clinical trial management. CTMS plays a vital role in the planning, execution, monitoring, and reporting of clinical studies. Gain unparalleled insights and oversight across your clinical trials. Trust oomnia for streamlined and data-driven trial management that empowers you to efficiently achieve your research goals.
Benefits of our unified CTMS
Discover the advantages of streamlined trial management
Advanced features of oomnia CTMS
Unlock the full potential of your clinical trials
Reliable site and investigator selection and tracking
Elevate your clinical trials with precision
Site selection and feasibility assessment
- oomnia CTMS includes a feature for assessing the qualifications and expertise of trial sites
- Real-time reports offer insights, aiding in the decision-making process about the inclusion of new investigational sites in the clinical trial
List of investigational site staff
- oomnia CTMS enables centralized tracking of all site staff involved in the clinical trial, consolidating their contact information in a single location
- The tool allows for the monitoring of site staff activation and withdrawal, as well as the management of their responsibilities
Study milestone and enrollment management
Efficiently manage study milestones
Key milestone and enrollment dates tracking
- Our CTMS enables defining key milestones and scheduling planned completion dates at the start of the clinical trial
- It ensures these milestones are tracked and met within set timelines, allowing for adjustments if needed
All milestones in one place
- oomnia CTMS provides a clear overview of all completed and forthcoming milestones in the study calendar
- It offers various viewing options, including calendar view and Gantt view, to efficiently monitor trial progress
Recruitment information
- The CTMS enables real-time tracking of the latest patient recruitment information, sourced directly from the EDC
- It provides detailed statistics on the number of planned, enrolled, screened, or early-terminated patients for each clinical trial and investigational site.
Comprehensive finance management
Maximize financial control and success
Budget creation and management
- oomnia CTMS provides tools for creating a study budget and budget grid, enabling pre-determination of expenses for visits, examinations, and other trial-related costs
Invoice processing and payment tracking
- Our CTMS tool streamlines the process of invoice creation during the clinical trial with its efficient invoice entry feature
- The study team only needs to input the number of patients who underwent specific examinations, and the system will automatically generate an invoice
Contract management
- With site contract and budget tracking, you can allocate and track amounts for visits, examinations, and other expenses
Cost tracking and analysis
- Track actual expenses in real time against the budget, gain insights into cost overruns or savings, and enable proactive financial management
Budget creation and management
- oomnia CTMS provides tools for creating a study budget and budget grid, enabling pre-determination of expenses for visits, examinations, and other trial-related costs
Invoice processing and payment tracking
- Our CTMS tool streamlines the process of invoice creation during the clinical trial with its efficient invoice entry feature
- The study team only needs to input the number of patients who underwent specific examinations, and the system will automatically generate an invoice
Contract management
- With site contract and budget tracking, you can allocate and track amounts for visits, examinations, and other expenses
Cost tracking and analysis
- Track actual expenses in real time against the budget, gain insights into cost overruns or savings, and enable proactive financial management
Document management
Streamline and secure your critical documents
Automatic filing to the eTMF
- The CTMS allows for the seamless filing of documents directly into the eTMF
- This feature eliminates the need to download and re-upload documents, thereby saving considerable time
Version control and audit trails
- Utilize advanced version control to track document changes and ensure accuracy
- Maintain transparency with detailed audit trails recording changes, including responsible parties, timestamps, and nature of modifications, providing a comprehensive document revision history
Essential documentation tracking
- Keep track of essential documents that have been completed, signed, and filed into the eTMF
- Set expected dates for document completion and receive notifications about their status
Why oomnia
Integrated EDC, eSource, RTSM, eTMF, ePRO, eCOA, eConsent, and CTMS
- Unified SaaS-solution
- Real-time analytics
- Full interoperability
- Enhanced usability
- Easy learning curve
- Adaptive flexibility
- Exceptional services
- Instant collaboration
- Swift validation process
Training and delegation management
Empower your team for success
Site staff training management
- Our CTMS tool allows defining the required training for each site staff member
- It facilitates tracking of the completion status of these trainings
Site delegation management
- Ensure that each site staff member is delegated the appropriate tasks and has completed the necessary training
- Complete the site staff and delegation log, including sign-offs, directly within oomnia
Monitoring management
Ensure effective oversight and data quality
Monitoring visits scheduling and tracking
- Monitoring visits can be scheduled directly through the CTMS
- The system automatically files information and essential documentation into the eTMF
- Automated workflow templates can be set up in the CTMS to create tasks for the appropriate users
Action item log
- The CTMS provides the capability to send investigational sites information about topics to be discussed during the upcoming monitoring visit or issues identified during the previous visit
Quick monitoring visit report creation
- Predefined templates in the CTMS allow for the quick creation of monitoring visit reports
- The tool enables pulling information directly from eCRFs and other documents for comprehensive reporting
Easy participant progress tracking
Simplify tracking for efficient progress monitoring
Study visit tracking
- Our oomnia CTMS tracks upcoming study visits for each participant
- Automatic notifications are generated when a study visit occurs outside the expected timeframe
Recruitment source tracking
- The CTMS tracks the recruitment sources for enrolled patients, helping optimize recruitment strategies
Efficient study planning and decision making
Experience smarter study and effective decision-making
Risk management
- The CTMS can identify key risk indicators and generate graphs to represent them
- Examples of key risk indicators include the percentage of missed visits, the number of Serious Adverse Events (SAEs) per subject, and the number of queries per subject
Interactive study calendars and timelines
- The CTMS helps efficiently organize monitoring visits
- It displays all scheduled visits and tasks in a centralized location
- Milestones for the clinical trial can be created within the CTMS, with expected dates set for their achievement

Data management and reporting
Unlock insights with efficient data handling
Fully customizable visualizations
- The CTMS offers customization options to align with the specific needs and preferences of your organization and/or trial
- It provides flexibility for full personalization, including the use of standard templates and dashboards.Tracking possibilities
Data export and sharing capabilities
- Our oomnia CTMS facilitates secure export and sharing of data with external systems or stakeholders, while maintaining data integrity
Tracking possibilities
- Automated data integration and visualization from multiple EDC sources within the CTMS optimize data analysis efficiency
- Customizable trackers in the CTMS enhance collaboration, streamline workflows, and improve overall study quality
Adverse event and protocol deviation tracking
Ensure safety and protocol adherence
Adverse event tracking
- oomnia CTMS offers real-time access to detailed information about each adverse event recorded in the EDC
- It enables continuous tracking of the adverse event until its resolution
- Regularly updating reports and graphs within the CTMS facilitates the analysis of all adverse events, providing critical safety information
Protocol deviation tracking
- The CTMS consolidates all recorded protocol deviations in a single location, easily accessible
- It supports necessary mitigation steps with real-time integrated graphical reports, enabling the detection of issues at investigational sites
Effective communication and collaboration
Facilitate seamless cooperation and information exchange
Integrated messaging and notification system
- Seamless stakeholder communication in the CTMS is supported by features such as email, in-app messaging, and automated alerts
- Timely notifications and alerts enhance collaboration by addressing study milestones, data submissions, and protocol deviations
Document sharing and collaboration tools
- The eTMF and CTMS components offer functionalities for document upload, sharing, and collaborative review. These tools include features such as version control, audit trails, and secure access permissions
- These systems simplify contact list management for effective communication and collaboration
Security and audit trails
Ensure data integrity and compliance
Data privacy and security features
- Sensitive trial data and participant information are protected in the CTMS in compliance with global data protection regulations, such as GDPR and HIPAA
- Role-based access control is implemented within the system to restrict document access, ensuring data privacy and regulatory compliance
Comprehensive audit trails
- Detailed logs of user actions are maintained in the CTMS to ensure system accountability
- Tracking changes in critical trial data and documents within the system ensures accountability and data integrity
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Complementary services
Unlock more possibilities
Risk-based monitoring and source data review
Our service is dedicated to ensure the highest quality, accuracy, validity, and reliability of your clinical trial data. The service encompasses thorough oversight, sophisticated analysis, review, and cleaning of clinical trial data. Discover our Risk-Based Monitoring and Source Data Review service.
Biostatistics and statistical programming
See what our clients say
Read more about the experiences from those who have partnered with us
"All jobs, both large and small, are performed with the same dedication to quality, detail, innovative thinking, and rigor. It is always a pleasure to work with the Wemedoo team."
"Their dedication to, and support of, our projects has resulted in clear quality deliverables. They are always there to answer any questions with expertise in a timely manner. I am looking forward to our next project together."
Access a detailed CTMS tool overview
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Frequently asked questions
Get the answers you need about oomnia CTMS
What does oomnia Clinical Trial Management System (CTMS) do?
Serving as a centralized platform for managing all aspects of clinical trials, oomnia CTMS integrates various trial-related activities and data into a single system, facilitating access and better management.
How does oomnia CTMS enhance clinical trial efficiency?
What makes our CTMS stand out in the market?
What kind of support and training do we offer for our CTMS?
Can oomnia CTMS help in reducing the overall cost of clinical trials?
How can I book a demo and experience oomnia for myself?
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